Web, SEO & GEO Plans

Junior Executive Assistant

Job Summary:

Mori Web Studios is looking for a full-time freelance Junior Executive Assistant to support scheduling, project coordination, team communication, reporting, documentation, and day-to-day business operations.

This is an entry-level role for someone who is highly organized, dependable, proactive, quick to learn, and comfortable managing multiple priorities. Previous professional experience is not required.

Job ID:

MWS-2026-JEA01

Location/s:

Philippines

Department:

Operations & Administration

Job Type:

Full-Time Freelance

Schedule:

Flexible

Work Setup:

Remote
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Job Description

Responsibilities:

  • Manage and organize calendars, meetings, appointments, deadlines, and reminders
  • Help maintain the founder’s daily and weekly schedule
  • Keep track of important commitments, follow-ups, deadlines, and upcoming priorities
  • Maintain and update project-management systems, task boards, and trackers
  • Create, organize, assign, and update tasks based on instructions and project discussions
  • Monitor project progress, deadlines, outstanding tasks, and blockers
  • Follow up with team members regarding assigned tasks, progress, deadlines, and missing information
  • Help coordinate work between the founder, team members, contractors, clients, and other stakeholders
  • Communicate routine reminders, updates, instructions, and follow-ups to team members
  • Schedule and coordinate meetings and availability
  • Prepare meeting agendas when needed
  • Take meeting notes and convert discussions into clear tasks, action items, and follow-ups
  • Prepare daily and weekly summaries of priorities, deadlines, pending tasks, and items requiring attention
  • Prepare weekly, monthly, project, team, client, and internal reports using provided information and templates
  • Gather information from project-management tools, spreadsheets, team updates, and other sources for reporting
  • Organize report information into clear summaries, tables, trackers, and action items
  • Track completed work, pending tasks, deadlines, project progress, and blockers
  • Review reports for accuracy, completeness, formatting, and professionalism
  • Organize Google Drive folders, documents, spreadsheets, files, and internal resources
  • Maintain project documentation, SOPs, trackers, contact lists, and internal records
  • Prepare and maintain spreadsheets for projects, operations, reporting, and team management
  • Keep track of items waiting on clients, contractors, team members, or the founder
  • Remind the founder about important follow-ups, outstanding decisions, and deadlines
  • Assist with email organization and routine business communication when needed
  • Help organize client onboarding, team onboarding, project setup, and recurring operational tasks
  • Research tools, services, vendors, businesses, information, and possible solutions when requested
  • Help prepare project summaries, internal documents, reports, and other business materials
  • Assist with other administrative, coordination, reporting, and operations tasks as needed
  • Identify tasks that are overdue, blocked, incomplete, unclear, or missing information
  • Communicate progress clearly and ask questions when requirements are unclear
  • Review your own work for accuracy and completeness before submitting it

Requirements:

  • Strong organizational and time-management skills
  • Strong attention to detail
  • Reliable and responsible with deadlines and commitments
  • Able to manage multiple tasks and priorities without losing track of important details
  • Comfortable using computers and learning web-based tools
  • Ability to learn new software, systems, and processes quickly
  • Able to follow detailed instructions and apply feedback
  • Able to think through tasks and use good judgment instead of simply completing steps mechanically
  • Able to recognize when information is missing, inconsistent, incorrect, or requires clarification
  • Good written English and communication skills
  • Able to write clear messages, notes, summaries, task descriptions, and reports
  • Comfortable communicating professionally with team members
  • Comfortable following up with people respectfully when tasks or information are overdue
  • Comfortable researching information and possible solutions independently
  • Organized with files, documents, schedules, spreadsheets, and digital information
  • Comfortable using Google Docs, Google Sheets, Google Drive, Google Calendar, and similar tools
  • Comfortable learning project-management tools such as ClickUp, Asana, Notion, Trello, Monday.com, or similar platforms
  • Comfortable organizing information and turning it into clear summaries or reports
  • Comfortable working independently in a remote environment
  • Able to maintain confidentiality when handling business, client, and team information
  • Able to occasionally overlap with U.S. Eastern Time for meetings or updates
  • Reliable computer and internet connection
  • Based in the Philippines

Students, fresh graduates, career starters, and candidates transitioning into administrative, project-management, or operations work are welcome to apply.

Previous professional experience is not required.

Nice to Have:

  • Executive Assistant, Virtual Assistant, Administrative Assistant, or Project Coordinator experience
  • Experience managing calendars, appointments, meetings, or schedules
  • Google Calendar experience
  • ClickUp, Asana, Notion, Trello, Monday.com, or similar project-management experience
  • Experience creating spreadsheets, trackers, reports, or dashboards
  • Experience organizing Google Drive folders and documents
  • Experience taking meeting notes and documenting action items
  • Experience coordinating school, volunteer, freelance, organization, or personal projects
  • Experience communicating with teams or groups
  • Student organization, club, volunteer, or leadership experience
  • Basic project-management knowledge
  • Basic understanding of websites, digital marketing, technology, or online businesses
  • Canva or similar design-tool familiarity
  • Slack, Microsoft Teams, Discord, or similar communication-platform experience
  • Business, management, marketing, communications, psychology, administration, IT, or related coursework
  • School, freelance, internship, volunteer, personal, or organization experience involving coordination, administration, leadership, or project management

Benefits / Perks:

  • 100% remote work
  • Flexible full-time schedule, with occasional overlap with U.S. Eastern Time for meetings or updates
  • Hands-on experience working directly with the founder of a U.S.-based digital agency
  • Practical experience across executive support, project coordination, business operations, reporting, scheduling, and team communication
  • Experience working with U.S.-based businesses, clients, contractors, and team members
  • Exposure to Mori Web Studios, NarraSEO, client projects, and other digital-business initiatives
  • Practical experience using real project-management, communication, documentation, and reporting tools
  • Clear guidance and feedback as you learn Mori Web Studios’ workflows
  • Opportunity to build real Executive Assistant, project coordination, and operations experience
  • Long-term freelance opportunity for strong performers
  • Performance reviews after the initial three-month contractor period and again after five months
  • Opportunity to eventually grow into an Executive Assistant, Project Coordinator, Operations Coordinator, Project Manager, or related role

Salary:

TBD

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